Position Summary
The Administrative Manager is a primary point of contact for customers, ownership, employees, vendors, and subcontractors. This role manages the front-office functions that keep projects, communication, and daily operations moving smoothly.
You will work directly with the company owners, supporting a high standard of accuracy, service, and professionalism throughout the customer experience.
What You’ll Handle
Customer Communication
Deliver professional reception, customer communication, project updates, and post-service follow-up.
Scheduling & Estimates
Manage appointments, vehicle drop-offs and pickups, estimates, invoices, and scheduling updates.
QuickBooks & Bookkeeping
Prepare approved estimates and invoices, record payments and vendor bills, and maintain routine bookkeeping records.
Payments & Records
Process customer and vendor payments accurately under company approval procedures and keep records organized.
Office Operations
Maintain organized office operations, order supplies, and communicate closely with ownership and the Shop Manager.
What We’re Looking For
- At least two years of administrative or office-management experience.
- At least two years of full-time QuickBooks experience.
Excellent written and verbal communication skills.
Strong organization, time management, and attention to detail.
Manage multiple priorities while protecting confidential information.
A professional, customer-focused approach and a valid driver’s license.
Preferred Background
Automotive, luxury-service, hospitality, or other customer-focused experience is preferred, but not required.
Benefits
Health, dental, vision, and long-term disability insurance
Employee discounts
Compensation
Starting pay: $30.00-$35.00 per hour, based on experience
Annual performance reviews may include performance bonuses and pay increases.
Schedule
Full-time · Monday–Friday ·8:00 a.m.–5:30 p.m. · In person in Mineola, NY
Overtime is paid when worked.
